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HAWKEYE
HOOKSETTER, INC. CONSTITUTION AND BY-LAWS
2006
ARTICLE
1: NAME AND PURPOSE
·
Section
1: Name
This
organization shall be known as the Hawkeye Hooksetter, Inc.
·
Section
2: Purpose
To
enhance and stimulate public awareness in the sport of game fishing. To offer
the State of
ARTICLE
2: MEMBERSHIP
·
Section
1: Requirements For Membership
To
be a member, a person shall fill out and file a membership sheet prior to any
competition or Hawkeye Hook-setter activity.
·
Section
2: Membership Dues
The
annual dues shall be $20.00 payable no later than the third Tuesday in January
each year. New members may pay the annual dues of $20.00 upon filing the
completed membership sheet.
ARTICLE
3: OFFICERS, ELECTIONS AND VACANCIES
·
Section
1: Officers and Their Duties
(a) PRESIDENT:
Preside over all meetings and direct all official business. Be
Chairperson of the Rules
Committee. Appoint and assist with all committee functions.
(b) VICE-PRESIDENT: Act as Tournament Chairperson. Assist the
President in his/her duties and preside
in the absence of the President.
(c) TREASURER:
Maintain accurate financial records and report at each meeting.
Responsible for the ordering and
sale of all promotional items. Receive and deposit moneys from all club tournaments and fund raisers.
(d)
SECRETARY: Take roll call and
maintain accurate minutes of all meetings. Handle club correspondence and pick up the mail. Maintain membership list for
the Executive Board.
·
Section
2: Elections
The
nomination of officers shall be held annually at a regular meeting during the
month of January. Election shall be conducted by way of mail out ballots.
Election for each officer shall be in the order listed in Article 3.
·
Section
3: Eligibility to Vote
Each
member is entitled to one vote. Proxy votes are not permitted.
·
Section
4: Term of Office
Term of office
is for one year, which will begin March 1 and end the last day of February, or
until the successor assumes office. The original slate of officers shall serve
until the last meeting day of the following March.
·
Section
5: Vacancies
In the event
of an office becoming vacant the Executive Board may nominate a person to fill
the vacancy for the remainder of the term of office. The approval of the
majority of members present at the next regular scheduled meeting will be
asked.
·
Section
6: Eligibility for Holding Office
(a) Have been a member for six months.
(b)
Have shown an active interest in organization functions.
ARTICLE
4: COMMITTEES
·
Section
1: Banquet Committee
Committee
shall be made up of no less than four members: President’s assistance,
Chairperson, and two committee members.
(a) Committee appointment made by the President.
(b) Committee to establish program, menu, banquet
site, price setting, and inform the Executive Board
of all expected expenditures.
c) Committee to make available trophies and
awards to be presented by the President.
(d) Inform membership of time, date, site, and
price.
(e) Make all expenditures available for payment
by the Treasurer.
·
Section
2: Tournament Committee
Vice-President
shall make committee appointments and be chairperson. The committee shall be
made up of sixteen members for a term of one year. Two committee members are to
be available at each tournament for establishing starting positions, making
available all special rules, boat inspections, scale operation, recording
entries, and conducting award presentations.
·
Section
3: Rules Committee
Appointment
will be made by the President. Secretary will be chairperson assisted by two
committee members. Committee responsibilities include having State, Federal,
and local fishing rules and regulations available at each tournament..
Must be knowledgeable of the Hawkeye
Hook-setter rules and regulations including definition when necessarily, and
document all rule changes when this membership meeting is held. Term of
committee members will be one year.
·
Section
4: Newsletter Committee
President will
make committee appointments. Secretary will be chairperson assisted by
committee members. Committee responsibilities include gathering material for
the newsletter, printing the newsletter, and mailing the newsletter to each
member.
·
Section
5: Special Projects Committee
Appointed
members along with the President will make up this committee. The Chairperson
will be derived by a simple majority vote of the committee members. The
committee will be responsible for road cleanup activities, making arrangements
for sport shows, picnics, arranging group activities for those outside the
Hawkeye Hook-setter organization, and any added activities which requires
special attention. The term for committee members will be one year.
·
Section
6: Other Committees
The President
will appoint any other committees during his/her term of office as may be fit.
Term for the additional committee members will be one year.
ARTICLE
5: METHOD OF AMENDING THE CONSTITUTION
AND BY-LAWS
·
The constitution may be amended at any regular meeting by a
simple majority of members present provided notice of the proposed amendment
has been presented to the membership at least one regular meeting prior to the
vote. Notice of proposed amendment must be submitted in writing.
ARTICLE
6: REMOVAL OF MEMBERSHIP
·
A members shall be dropped from the membership role for the
following:
(a) Upon formal written complaint, any action
which would reflect dishonor and disgrace on this organization shall be dealt with in the following manner.
(1)
The first occurrence shall result in a verbal warning.
(2)
The second occurrence shall result in a six month suspension.
(3)
The third occurrence shall result in expulsion from the club.
(b)
Voluntary resignation from the organization.